Setting Up a Non-Profit Entity in Vietnam - Part 1

Setting Up a Non-Profit Entity in Vietnam - Part 1

03-09-2018 84 Comments 424 Views

This guide provides an overview of registering a non-profit entity in Vietnam.

For guidance on business structures for starting a for-profit business in Vietnam, refer to Vietnam representative office registration.

A non-profit organization in Vietnam is a legally constituted organization whose main purpose is to support or engage in activities of public or private interest without any commercial or monetary profit. When non-profit organization earn a profit, more accurately called a surplus, it is retained by the organisation for its future activities and unlike a profit making organisation, does not distribute its earnings amongst its members. non-profit organization are commonly referred to as Voluntary Welfare Organisations in Vietnam and can be registered under the law as a public company limited by guarantee, society or charitable trust.

Profit entity in Vietnam

Profit entity in Vietnam

Key Characteristics

Non-profit organisations in Vietnam:

  • Are self-governed by a board of trustees or managing committee - governing council, comprising individuals who generally serve in a fiduciary capacity.
  • Exist independently of the government.
  • Produce benefits for others, generally outside the membership of the organisation.
  • Are non-profit-making i.e. they are prohibited from distributing a monetary residual to their own members.are eligible for full tax exemption only after receiving the charity status.

Registration Benefits.

Although in Vietnam it’s not mandatory to register your non-profit organization, it will be difficult to engage in any meaningful and sustainable activities unless you are a registered entity. For example:

  • It is important for you to consider that only legal entities can enter into contractual agreements. If an organisation is not a registered entity, the individual persons concerned may have to accept contractual obligations - liabilities in their personal capacities.
  • Without a registered entity, it will be almost impossible for you to raise funds from non-members.
  • Without a registered entity, you won’t be able to claim tax exemptions on the funds raised.
  • Registering your non-profit organization brings about a sense of clarity and formality. Working with an established set of legally binding rules provides clarity, to those within the organisation and to stakeholders outside the organisation.
  • A registered entity is a criteria which most donors use to evaluate requests for funds. An organisation is publicly accountable once it is registered and this establishes a sense of trust.

Types of Entities.

You can choose one of the following three types for registration of your non-profit organization in Vietnam:

  • Public company limited by guarantee.
  • Society.
  • Charitable Trust.

The choice of registration route for your non-profit organization depends on several factors including the size and complexity, potential legal liabilities, how you plan to raise funds. In order to decide on the specific type of entity you should choose to register your non-profit group in Vietnam, you should review the details of each type of entity as provided below and then decide on the non-profit entity type that’s most suitable for your situation.

Registration as a Public Company Limited by Guarantee.

Forming a company limited by guarantee for setting up a non-profit organization has the distinct advantages of incorporating a separate legal entity with limited liability for its members. Out of the various choices available, this form of entity is the most advanced and the most desirable type of structure. Companies limited by guarantee are typically engaged in non-trading charitable, religious, scientific or artistic activities.

What is a Company Limited by Guarantee?

  • A public company limited by guarantee is one which carries out non-profit making activities that have some basis of national or public interest, such as for promoting art, charity.
  • The company has no share capital.
  • A company limited by guarantee has members, rather than shareholders, the members of the company guarantee - undertake to contribute a predetermined sum to the liabilities of the company which becomes due in the event of the company being wound up. The sum set aside as guarantee may be as low as SGD 1.
  • A Vietnam company setup as a public company limited by guarantee must include the suffix Limited in its name. However after incorporation, the company may apply to Vietnam authorities for the removal of the word Limited from its name. One condition of this exclusion is that the company does not distribute profits.
  • A company limited by guarantee is a legal entity which exists in its own right in the eyes of the law, separate and distinct from the individuals who are involved in it. A company is like a person in law. It can sue, or to be sued, in its own name, it can enter into contracts, and can own property all in its own name.

Benefits and Drawbacks.

  • Enjoys an independent legal personality.
  • Members’ liability is restricted.
  • Subject to ongoing public disclosure obligations and statutory control.
  • Professional assistance required for incorporation and ongoing statutory compliance.
  • More complex annual reporting requirements that are not always suitable for small groups.

Tax exemptions.

Associations registered as company limited by guarantee in Vietnam are exempt from income tax if surplus funds are from members’ contributions or if over 50% of gross revenue receipts are from members and are not tax-deductible for members. For full tax exemption, the company must apply for Charity status after its registration.

Key facts at a glance.

  • Requires at least 2 directors, 2 members, and qualified Company Secretary. One director and secretary must be ordinarily resident in Vietnam i.e. a Vietnam Citizen, a Vietnam Permanent Resident. A foreigner who wishes to act as a local director of a company has to be a person who has been issued a Employment Pass or a Dependant Pass.
  • Must draft a Memorandum & Articles of Association setting out the objects and by-laws of the organisation.
  • Must audit accounts annually.
  • Must hold Annual General Meetings.
  • Must file its Annual Returns with Accounting and Corporate Regulatory Authority.

Public companies limited by guarantee are registered with Accounting and Corporate Regulatory Authority and are governed by the Vietnam Companies. You should seek professional assistance if you are interested in registering a Public Company Limited By Guarantee in Vietnam.

Registration as Society.

A society is defined as a club, company, partnership or association of 10 or more persons, whatever its nature or objective, and not already registered under any other law. Society is suitable for membership or volunteer based groups, especially smaller groups with strong community links and not heavily dependant on donations and external funding.

Benefits and drawbacks.

  • Quick, easy and inexpensive to establish.
  • Donors prefer more formal business structure arrangements such as public company limited by gaurantee.
  • Does not enjoy a separate legal identity status thus members are exposed to liabilty issues.

Tax exemptions.

Societies registered with the Registrar of Societies are exempt from income tax if surplus funds are from members’ contributions or if over 50% of gross revenue receipts are from members and are not tax-deductible for members. For full tax exemption, the society must apply for Charity status after its registration.

Statutory Requirements.

  • A minimum of 10 persons are required to form a society.
  • Mandatory 3 key office bearers, i.e. President, Secretary and Treasurer who should be Vietnam Citizens or Vietnam Permanent Residents.
  • Must audit accounts annually.
  • Must file Annual Returns with Registrar of SocietiesMust draft a Constitution that governs the society.

Societies are registered with the Registrar of Societies and are governed by the Vietnam Societies. You should seek professional advise if you are interested in registering a Society in Vietnam.

Registration as a Charitable Trust.

A trust is an arrangement, set out in a written document in which an owner or founder hands over property and or funds to a group of people - called trustees - who administer the assets for the benefit of other people - called beneficiaries - for a stated objective. A charitable trust is a type of purpose trust in that it promotes a purpose and does not primarily benefit specific individuals.

Who should register a charitable trust?

  • A charitable trust or foundation in Vietnam is a legal entity which can be set up by anyone who has decided they want to commit to setting aside some of their assets or income for charitable causes and who wishes to take a structured and on going approach to giving.
  • A common use of a charitable trust is for the administration of a scholarship or bursary.
  • It is not usually a useful structure if it will be exposed to a significant risk of liability arising from its operations and transactions e.g when the organization intends to own or lease real estate, enter into a number of contractual relationships.
  • It is useful where the trustees are primarily to hold and invest funds or other similar property and to disburse the income from available funds.

Benefits and drawbacks.

  • Limited public disclosure - there need not be an auditor or audited financial statements unless these are required by the trust deed.
  • Expensive and time consuming to establish and requires professional assistance.
  • No independent legal personality.
  • Control is with the trustees - there is no accountability to a wider membership base.

Statutory Requirements.

  • Must have a board of trustees.
  • Must have a trust deed - the constitution of the charitable trust, which sets out the framework within which the trustees must operate.

Trusts are licensed by the Monetary Authority of Vietnam and are governed by the Vietnam Trust Companies. You should seek professional advise if you are interested in registering a Charitable Trust in Vietnam.

Applying for charity status.

After the non-profit entity has been registered and obtained a legal status in Vietnam, it is possible to secure charitable status. When reviewing the application for charity status, the Commissioner of Charities will look at whether the objectives of the organisation are acceptable as charitable.

Being a charity is a matter of status, not of organisational structure. Charity status brings certain benefits such as.

  • All registered charities in Vietnam enjoy automatic tax exemption.
  • It gives a standing and credibility to the organisation.
  • Charitable status is beneficial for fund raising. Many grant-giving trusts and foundations can only give funding to recognised charities. Charity is a very emotive word and can be very persuasive in encouraging the general public to donate.

Charitable purposes can be classified into 4 main categories:

  1. The relief of poverty.
  2. The advancement of education.
  3. The advancement of religion.
  4. Other purposes beneficial to the community with the following purposes explicitly recognised as charitable:
  • The advancement of health.
  • The advancement of citizenship or community development.
  • The advancement of arts, heritage or science.
  • The advancement of environmental protection or improvement.
  • The relief of those in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantages.
  • The advancement of animal welfare.

All charities in Vietnam are governed by the Vietnam Charities Act and must be registered with the Commissioner of Charities within 3 months of its set-up. Processing time takes about three months. There is no charge for registering a charity under the Charities.

Statutory compliance.

On acquiring charity status the following compliances must be adhered to. All charities must:

  • Submit financial statements and an annual report detailing activities conducted and proposed future plans.
  • Ensure that accounting and donations records are maintained properly.
  • Submit annual returns.
  • Hold AGMs.
  • Disclose fund-raising information online.

Tax exemptions.

To grow Vietnam as a philanthropy hub, automatic tax exemption is now available for all registered charities.

Applying for Institutions of a Public Character status.

An approved Institutions of a Public Character is an non-profit organization with a charity status whose activities are beneficial to the community in Vietnam as a whole, and not confined to sectional interests or group of persons based on race, creed, belief or religion. Institutions of a Public Character are approved by the Commissioner of Charities to receive tax-deductible donations. Most Institutions of a Public Character are charities, and the rest are sports associations. The processing time on applying for Institutions of a Public Character status takes about two months.

Who can apply for Institutions of a Public Character status?

  • A hospital not operated or conducted for profit.
  • A public or benevolent institution not operated or conducted for profit.
  • A public authority or society not operated or conducted for profit and which is engaged in research or other work connected with the causes, prevention or cure of disease in human beings, where the gift is for such activities.
  • A university or a public fund for the establishment, maintenance, enlargement or improvement of a university.
  • An educational institution not operated or conducted for profit, or a public fund for the establishment, maintenance, enlargement or improvement of such an educational institution.
  • A public or private fund for the provision, establishment or endowment of a scholarship, exhibition or prize in a university, or an educational institution not operated or conducted for profit.
  • A public fund established and maintained for the relief of distress among members of the public.
  • A charitable institution or a body of persons or a trust established for charitable purposes only.
  • An organisation not operated or conducted primarily for profit which is engaged in or connected with the promotion of culture or the arts or with the promotion of sports.

Statutory Compliance.

On acquiring Institutions of a Public Character status, the following compliances must be adhered to. All Institutions of a Public Character must:

  • Issue Tax Deduction Receipts to donors upon receiving tax deductible donations.
  • Maintain Donation Records.
  • Post financial and non-financial information online.
  • Submit audited financial statements.
  • Submit an annual return of donations.
  • Submit an annual report detailing the use of donation money and proposed future plans.
  • Be administered by a group of independent trustees i.e. there must be independent control.

Tax deductible donations.

Only donations to a charity that is an approved Institution of a Public Character are tax deductible. Not all registered charities are approved Institutions of a Public Character. Donations made to a charity without approved Institutions of a Public Character status is NOT income tax-deductible.

The following types of donations normally qualify you for a tax deduction:

  • Cash Donations.
  • Shares Donations.
  • Computer Donations.
  • Artefact Donations.
  • Public Art Tax Incentive Scheme.
  • Land and Building Donations.

If the donations or gifts are for a foreign charitable purpose, they are not tax deductible even though they are made to an approved Institution of a Public Character.

Professional Help

If you are interested in setting up a non-profit entity in Vietnam, you should seek the services of a professional services firm that can assist you with the registration as well as on-going statutory compliance matters of the entity.

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